What we offer
Three services. One consistent standard.
Vestara provides focused accounting support across the three areas pension schemes most commonly need — each handled carefully, priced transparently, and delivered on the cycle agreed.
← Back to homeAccounting that fits how pension schemes actually work
Pension schemes have three distinct accounting needs that are closely related but often handled separately — sometimes well, sometimes not. Vestara offers all three as coherent services, each designed around the specific characteristics of scheme finance.
You can engage any of them individually, or combine them for a more complete picture. Either way, each service is scoped clearly before any work begins, and delivered to the same standard.
Service 01
Scheme Bookkeeping & Contributions
Careful bookkeeping of contributions and scheme transactions, kept accurate and well-documented over the long term. This is the foundation of everything else — contribution records that trustees and auditors can rely on, maintained with the same standard of care across every period.
Suited to schemes and trustees who want dependable records that members can trust — and that hold up cleanly at audit time without last-minute rework.
What's included
- · Contribution recording and reconciliation each period
- · Scheme transaction documentation to audit standard
- · Bank and investment account reconciliation
- · Expense and benefit payment recording
- · Plain-language summary provided with each period's work
- · Year-end close and audit-ready records package
Quoted on scope
Typical range: 800–4,000 USD / month
Service 02
Fund Accounts & Investment Reporting
Preparation of fund accounts and clear investment reporting, presented plainly for trustees and any regulator. Designed for schemes that value accurate, transparent figures — accounts that reflect the scheme's actual financial position without ambiguity.
Delivered each quarter with an accompanying summary that explains what the investment figures mean for the scheme's overall position — so trustees understand what they are signing off on.
What's included
- · Quarterly fund accounts preparation
- · Investment portfolio reconciliation and reporting
- · Asset valuation and movement documentation
- · Regulatory-format accounts presentation
- · Plain-language trustee summary each quarter
- · Annual accounts compilation from quarterly records
1,400 USD
Per quarter
Service 03
Member Reporting & Benefit Records
Clear member-facing reporting and tidy benefit records, prepared with care for the people they concern. These are not just administrative outputs — they are communications to individuals whose financial futures depend on the figures being correct.
We prepare member reports with accuracy and sensitivity, in language members can actually read — and maintain benefit records to a standard that holds up when members approach retirement, make enquiries, or when circumstances change.
What's included
- · Member benefit statements prepared each reporting cycle
- · Benefit record maintenance and reconciliation
- · Contribution history documentation per member
- · Plain-language benefit explanations for members
- · Records structured for long-term accessibility
- · Trustee summary of member data changes each cycle
920 USD
Per reporting cycle
Taking one, two, or all three
Each service works independently, but they are designed to work well together. Here is what that looks like in practice.
Bookkeeping alone
If you already have fund accounts handled elsewhere but need contribution records kept more carefully, this service can stand alone — scoped precisely to the bookkeeping your scheme requires.
Service details →Most complete
All three services
Bookkeeping, fund accounts, and member reporting handled together — a coherent picture of the scheme's financial position that feeds naturally into trustee and member communications.
Discuss scope →Accounts and reporting
Fund accounts and member reporting combined gives trustees the financial picture and the member communication layer — both prepared from the same underlying records for consistency.
Discuss scope →How the scope conversation works
Every engagement starts with a straightforward conversation about your scheme's size, complexity, and what you actually need — not a standard package presented as a fait accompli.
For scheme bookkeeping, the fee is quoted on scope rather than set as a fixed rate — because schemes vary significantly in membership size, transaction volume, and the complexity of their contribution arrangements. The typical range of 800–4,000 USD per month reflects that variation honestly. For fund accounts and member reporting, the per-quarter and per-cycle pricing is fixed once scope is agreed.
Initial conversation
Tell us about your scheme — its structure, membership, current arrangements, and what you need from an accounting provider.
Scope and fee agreed
We set out precisely what we will handle, the deliverables you will receive, the reporting cycle, and the fee — in writing, before any work begins.
Work begins
We take time to understand your current records carefully before the first cycle — then deliver on the agreed schedule from that point forward.
What every Vestara engagement includes
Regardless of which service or combination you choose, these are consistent across all our work.
Clear scope agreement
What we will do, what you will receive, and what it costs — set out in writing before any work begins.
Cycle reliability
Work delivered on the dates agreed — trustees do not need to follow up or chase for their reporting.
Plain-language summaries
Every set of accounts or reports comes with a plain explanation of what the figures show — not just numbers.
Honest communication
If something falls outside our scope or changes in your scheme's situation needs discussing, we raise it promptly and plainly.
A few questions trustees often ask
Can we start with one service and add others later?
Yes. Many schemes start with one service — often bookkeeping — and later add fund accounts or member reporting as their needs become clearer. We scope each addition in the same way as the original engagement: clearly, in writing, before it begins.
How do you handle transition from our current accountant?
We take transitions seriously and approach them carefully. Before the first reporting cycle, we conduct a thorough review of existing records, identify any gaps or inconsistencies, and establish a clear baseline — so the work that follows is built on accurate foundations. The transition period is included in the scoping conversation.
What information do you need from us to provide a quote?
For bookkeeping, the key variables are scheme membership size, approximate monthly transaction volume, and the current state of your records. For fund accounts and member reporting, the fixed fees apply once scope is confirmed. An initial conversation covering these points is usually enough to give you a clear picture.
Do you work with schemes outside the UK?
Vestara works with pension schemes globally. Regulatory frameworks differ by jurisdiction, and we are clear in scoping conversations about what falls within our expertise for a given scheme's location — we do not overstate our coverage. Where local regulatory knowledge is needed beyond our specialism, we say so plainly.
What happens if our scheme's complexity changes mid-engagement?
If a scheme grows, adds new investment classes, or changes its reporting requirements, we discuss that openly and agree any scope or fee adjustments before implementing them. Changes are never applied without prior conversation and written agreement.
Discuss what your scheme needs
A short conversation is usually enough to understand whether Vestara is the right fit for your scheme — what we can cover, how we would approach it, and what it would cost. No pressure, and no obligation.